FAQ's

Where do we start with establishing an Asset Management System ? 

A good starting point is to have a gap analysis conducted by someone who is experienced in asset management systems. A good gap analysis will identify any areas where an organisation is lacking in compliance to the requirements of ISO 55001 certification. This is something that we will generally conduct at the outset, please refer to Gap Analysis under our services section or contact us for further information.

How long will it take to get Asset Management Certification?

How long it will take to achieve certification of your asset management systems depends upon a number of factors such as:-

 

- Are there any deadlines or constraints that need to be accommodated?

 

- What are the scope and objectives of the project?

 

- How much is to be done in house and by Alpha?

 

- What is the current status of your existing systems?

 

Once these points have been established we can advise how long the project should take.  In most instances we will be able to advise you at the initial meeting, before we have submitted a proposal.

How much will the project cost?

How much a project will cost depends upon how much of our time and resources are required. Often this will depend on factors such as:-

 

- How much progress can be made by using “in-house” resources.

 

- Ability of “in-house” personnel

 

- The scope of the assets to be addressed by the Asset Management System.

 

- Geographical locations

 

In our proposal to you we will spell out each phase of the project and how much it will cost.  

What ongoing support will we need and what is available?

This depends entirely upon the resources and abilities of those resources within each organisation. We can help you identify this during the project.

 

We can provide you with whatever level of ongoing support is required, if any. Support may range from a casual visit from a consultant every few months to answer any questions, provide advise or conduct an internal audit, to a consultant visiting for a couple of days a week to take on the responsibilities of the Asset Systems Manager.

 

A lot of small to medium organisations find that a consultant visiting for a day a month is sufficient to keep their systems under control.

Our systems were developed many years ago and now our business has changed, our old systems have stagnated, are not understood by current employees and are not “helping” us.      

How can we change our systems to reflect our current business and what can we do to stop “it” happening again?

Regardless of whether your system are for asset management, QA, OHS or EMS, there are various reasons why they become stagnant, such as:-

 

- Ineffective internal auditing and management systems reviews.

 

- Ineffective systems for continual improvement

 

- No constructive objectives and targets established for the systems.

 

- Ineffective training of new employees in the systems

 

- Poorly developed systems at the outset

 

- Key employees who understood and managed the system have left the organisation.

 

Whatever the reasons for you particular situation, through asking the right questions and listening to you we will establish the cause and then propose a solution that best suits your needs.

 

Solutions can include:-

 

- Re-developing simple, easy to follow systems that reflect how you want the business to run.

 

- Establishing and implementing effective systems for:-

   - Training new employees

   - Internal auditing

   - Management systems reviews

   - Continual improvement

 

 

- Providing training to employees in the requirements of your systems.

 

- Participation in internal audits and management systems reviews.

We need to do internal audits, we have staff who have attended auditor training, but we don’t have time, what can we do?

More and more organisations are finding that their employees are too busy to conduct internal audits.

 

We can either review and simplify your system for conducting internal audits so that they are less time consuming, or (what most organisations prefer) we can come in on a regular basis and conduct your internal audits for you.

We don’t have people with spare time available to maintain our system and can’t afford a consultant to help, what options are there?

Initially it may appear that engaging a consultant to maintain your systems on a regular basis is expensive, but in most instances the opposite is true. If you choose a good consultant, one who can understand what “makes your business tick” you will find that you are getting value, a positive return on the money that you are investing in the consultant. Many organisations don’t have a full time I.T. Department or a full time Lawyer. These resources are outsourced because it is less costly and you know the job will be done right.

 

A similar approach should be considered for the ongoing maintenance of Asset Management Systems.

 

It is worth remembering the words of John Ruskin 1819-1990:-

 

“It’s unwise to pay too much, but it’s unwise to pay too little.  When you pay too much you lose a little money, that is all.  When you pay too little, you sometimes lose everything, because the thing you bought was incapable of doing the thing you bought it to do.  The common law of business balance prohibits paying a little and getting a lot.  It can’t be done.  If you deal with the lowest bidder, it’s well to add something for the risk you run, and if you do that , you will have enough to pay for something better.”